World Green Education Conference #GEC24 Policy

The World Green Education Conference 2024 (GEC24) is dedicated to creating an inclusive, professional, and collaborative virtual environment. This comprehensive policy outlines the terms governing the recording, publication, and usage of conference materials, along with specific rules for speakers and enhanced publication rights.

1.1. All sessions, including keynote speeches, panel discussions, workshops, and Q&A segments, will be recorded.

1.2. By participating, attendees and speakers consent to the recording and use of their contributions (e.g., presentations, discussions, or interactions during the event).

1.3. Recordings will be used for:

• Archiving conference proceedings for future reference.
• Sharing insights with a broader audience post-event.
• Educational and promotional activities advancing Education for Sustainable Development (ESD).

2.1. Content Ownership and Permissions

• Speakers retain intellectual property rights over their presentations and materials.
• By participating, speakers grant the Green Education Organisation a non-exclusive, royalty-free license to record, publish, and promote their contributions as outlined in this policy.

2.2. Presentation Guidelines

• Presentations must align with the conference theme and the Six Pillars of Green Education.
• Presentations must conform to the official branding and color scheme of the World Green Education Conference #GEC24.
• Final presentation materials should be submitted at least 24 hours before the event to ensure platform readiness.

2.3. Code of Conduct

• Speakers must maintain a respectful and professional tone, avoiding discriminatory or inappropriate content.
• Courtesy and professionalism during interactions with attendees are mandatory.

2.4. Cancellations and Modifications

• Speakers unable to fulfill their commitment must notify the organizers immediately.
• Changes to content must be communicated at least 48 hours in advance.

3.1. Participant Visibility and Consent

By participating, speakers and attendees grant the Green Education Organisation the right to:

• Publish their name, professional affiliation, and presentation title in conference materials.
• Feature biographical information in the conference handbook.
• Showcase participation details on the official conference website and social media platforms.

3.2. Scope of Publication Rights

Publication rights include, but are not limited to:

• Conference handbook and proceedings.
• Official website and social media platforms (e.g., LinkedIn, Twitter, Facebook, Instagram).
• Post-event promotional materials and annual reports.

3.3. Content Usage Guidelines

Published content will:

• Maintain professional and contextually appropriate representation.
• Accurately reflect participants’ contributions.
• Align with the conference mission and respect individual privacy.

3.4. Opt-Out Mechanism

Participants may request exclusion from promotional materials by:

• Submitting a written request to conference@greeneducation.uk within 7 days of registration.
• Specifying exact limitations on their visibility.

3.5. Intellectual Property Preservation

• Speakers retain full ownership of their original content.
• Attribution will be provided for all shared materials.
• No commercial use beyond conference promotion will occur.

3.6. Image and Multimedia Rights

Participants authorize the use of:

• Presentation screenshots, video excerpts, and live session recordings.
• Professional headshots, as submitted during registration.

4.1. Recordings and associated materials will be securely stored, adhering to data protection regulations.

4.2. Personal data will not be distributed or sold to third parties.

5.1. Unauthorized recording, downloading, or redistribution of conference content is strictly prohibited.

5.2. Speakers and attendees must respect intellectual property rights.

6.1. By participating, attendees and speakers agree to this policy’s terms.

6.2. The Green Education Organisation commits to:

• Ethical use of participant information.
• Respecting individual preferences.

For questions or concerns regarding this policy, please contact:

World Green Education Conference Secretariat

Email: conference@greeneducation.uk

Effective Date: 22nd March 2024
Together, we advance sustainable education through responsible and transparent communication.